1. Name of Organisation: The Traffic Camera Consulting Group (TCCG)
2. Nature of Organisation The Traffic Camera Consulting Group, an Unincorporated Association, (“the Association”) is an independent resident-led group covering the London Borough of Hammersmith & Fulham Council wards of Fulham Reach, Fulham Town, Munster, Palace and Hurlingham, Parsons Green and Sandford, Walham Green and Sands End, or successors.
3. Definitions LBHF – London Borough of Hammersmith & Fulham TCPR – brand of LTN within LBHF LTN – Low Traffic Neighbourhood as defined by Department of Transport West – The area to the West of Wandsworth Bridge Road subject to a LTN Area – The wards of LBHF described in Nature of Organisation Member – A Member of the Association called the Traffic Camera Consulting Group Group – the Traffic Camera Consulting Group Committee Member – Member of the Management Committee of the Group Office Bearers – those Members and Committee Members holding a title
4. Objectives The objectives of the Association are:
a) To provide and promote a forum for, and to facilitate, proper consultation and engagement by the London Borough of Hammersmith & Fulham Council (“LBHF”) and its Traffic officials, with all those qualifying residents and businesses who are not members or supporters of relevant resident associations or resident-led groups within the Area (as defined above) which have already committed their membership to being either for or against the Traffic, Congestion & Pollution ‘Reduction Scheme (“TCPR”) now in place on the East side of the Wandsworth Bridge Road (“WBR”) and its possible extension to the West side of WBR and the surrounding areas.
b) To ensure that the consultation and interaction referred to in this section starts forthwith on the proposed extension of the TCPR to the West, before any such experimental phase or temporary extension of the TCPR is put in place, and to seek to delay any such Implementation until this has happened.
c) That such consultation and engagement should "aim to provide a genuine picture of local opinion rather than... only to the loudest voices” (Grant Shapps), following the new Statutory Guidelines ("The Guidance”) which lay out new standards of consultation issued by the Department of Transport on 1 April 2022; therefore the Association aims to promote consultation and engagement to seek a genuine picture of local opinion, especially amongst the many residents who have signed petitions, made formal complaints or sought engagement with LHBC over the WBR TCPR where their views have been ignored or denied. This applies both to the East side WBR TCPR which was confirmed as permanent by LHBC in Cabinet on 6th December 2021 and effective as of January 2022 as well as any potential temporary extension of the TCPR to the West side of WBR with effect from summer 2022
d) To get effect given to The Guidance which provides that “Effective engagement with the Local Community, particularly at an early stage, is essential to ensure the political and public acceptance” of any scheme. The Association therefore has the objective to ensure engagement with the local community in the Area (as defined above) to ensure “the political and public acceptance” of TCPR West if this exists, which is considered to be good practice even where (as is the case under relevant LTN legal provision), “there is no legal requirement to do so for the measure being proposed”
e) To provide a forum for those not able to engage satisfactorily given that LBHF has deferred engagement with residents other than those in resident associations or resident-led groups until the TCPR West is actively in place
f) to make representations to MPs, Councillors, LBHF officers and the media
g) To inform the community in the Area on WBR TCPR issues
h) To promote engagement about the WBR TCPR with all political parties , relevant resident associations and other resident-led groups, in the Area
a) Qualifying residents and businesses are those who are not members or supporters of relevant resident associations or resident-led groups within the Area (as defined above) which have already committed their membership to being either for or against the Traffic, Congestion & Pollution ‘Reduction Scheme (“TCPR”) now in place on the East side of the Wandsworth Bridge Road (“WBR”) and its possible extension to the West side of WBR and the surrounding areas.
b) Membership is open to anyone aged eighteen (18) or over who is resident or a business within the Area and supports the Objectives of the Association.
c) Membership may be revoked if a member is found to have brought the Association into disrepute or is actively campaigning against the objectives of the Association, or is a member of, or supporter of, a resident association or resident-led group within the Area as set out above.
d) All Members shall abide by the principles of behaviour set out in these objectives.
e) The Association retains the right to charge for membership in the future.
6. Funds and Accounts The Association shall have the power to raise funds by means of contributions, and fundraising, by lawful means. All funds and property of the Association shall be used solely to promote its objectives as set out within this Constitution. When funds are raised or held, a Treasurer shall be elected to the Committee and will be responsible for the finances of the association, and they shall:
a) Provide to each Ordinary Meeting an up-to-date statement of the accounts
b) Prepare annual written statements of accounts which shall be presented at the Annual General Meeting. These must be audited by at least one Member of the Association.
c) The financial year of the Association will run from 1 January annually.
d) All monies will be banked in an account held in the name of the Association
e) Any cheques drawn against Association funds should hold the signatures of the Treasurer plus up to two other Committee Members.
a) The Association shall be completely non-party political. Members will be free to exercise in their private capacities personal political preferences and undertake voting or canvassing actives, but in doing so they shall not represent, speak for, or inappropriately seek to influence the Group.
b) The Association requires Members to treat everyone with courtesy and respect and to ensure that everyone feels safe. Bullying of any kind is not allowed, and hate speech or degrading comments on such matters as gender, age, disability race, religion, culture, sexual orientation or identity will not be tolerated.
8. Powers The Association may hire or purchase equipment of premise; facilitate meetings or electronic meetings; hire advisers; fundraise; attend events and collaborate with other groups and organisations in order to carry out its objectives.
9. Application of income and property: Any income and property of the Association shall be applied solely towards the promotion of the objectives of the Association. Any Member may be reimbursed reasonable expenses properly incurred by them when acting on behalf of the Association, and may receive reasonable and proper remuneration for any goods or services supplied to the Association. Any expenses or reimbursements from the Association’s accounts must be approved by a minimum of two (2) Management Committee members, including the Treasurer.
10. Committee A Management Committee (the “Committee”) will be elected to manage the association.
a) There shall be a minimum of three Members of the Association who initially shall constitute the Committee, one of whom will be elected Chairperson.
b) There shall be a minimum of three Committee Members, and a maximum of nine. A Committee Member is considered a Member for votes at Group meetings.
c) The Committee is re-elected by the Membership annually. Members not achieving enough votes to be elected shall not be eligible for subsequent co-option prior to the next annual meeting.
d) The Committee have powers of co-option to the Committee by majority vote, in between annual meetings.
e) Other people (Members or otherwise) may be invited by the Committee to attend a Committee or Group meeting in an advisory capacity, but they will not have a vote by nature of this invitation.
f) Any Member of the Association may stand for election to the Committee. They must support the objectives of the Association during their time on the Committee.
g) Members may be appointed as Office-bearers, but Office-bearers do not need to be Members of the Committee.
h) The Committee is jointly responsible for decisions on how the group meets its objectives, including how any funds are spent, with the Treasurer having a casting vote where necessary. 11. Disqualification and removal of Committee Members A Committee member shall cease to hold office if he or she:
a) Is disqualified from acting as a Committee Member by virtue of any statutory enactment, or b) Ceases to be member of the Association, or
c) Becomes incapable by reason of mental disorder, illness or injury of managing and administering his or her own affairs, or
d) Resigns as Committee Member by notice to the Association (but only if at least two Committee members remain in office when the notice of resignation takes place), or
e) Is absent without the agreement of the Committee from all their meetings held within a period of six consecutive months, and the Committee resolve that his or her office be vacated; a new Committee Member may be elected or co-opted to the next annual meeting
12. Committee meetings
a) The Committee will meet as regularly as needed and a minimum of two times per year.
b) A majority of the Management Committee must be in agreement where strategic decisions need to be made.
13. Working Groups
a) The Committee may nominate working groups to work on, or review, specific projects, issues and events.
b) Each Working Group will be chaired by a member of the Committee, but not all members of the working group need be a member of the Committee.
c) Each Working Group will remain responsible to the Committee and will provide a report of its work, at Committee Meetings, and Group meetings upon request of the Committee
d) Each Working Group shall have an end date at which the Committee shall vote to continue its existence. This must be no more than one year duration.
14. General Meetings / Extraordinary Meetings Group meetings shall consist of General Meetings of which one shall be an Annual General Meeting, and Extraordinary Meetings called for special purposes. To be valid the following shall apply:
a) A Group meeting must be duly advertised, including by email, to members and all Members shall be given at least 28 days notice.
b) An Annual General Meeting or Extraordinary meeting will be considered quorate if two of the Officers of the Management Committee and 10% of members attend. If not quorate, then the meeting will be re-advertised including by email, and held between 14-28 days later. This meeting will be considered quorate, irrespective of the number of members attending.
c) At the Annual General meeting the Committee shall:
i) Request the Members to Approve accounts of the Association
ii) Request the Members to elect and/or re-elect persons to the Committee
iii) Present the Chairperson’s report of the activities of the Association since the last AGM
iv) Allow any other business to be raised by Members
d) Minutes shall be taken of each Group meeting recording as a minimum the attendees, and a record of decisions. These shall be available to Members at the following respective Group meeting, or upon request of a Member, within two weeks of the respective meeting
15. Amendment to the Constitution This Constitution can only be amended or changed at an AGM, or Extraordinary Meeting called for that purpose by nature of at least a 75% vote from the Committee, and passed by 75% of the Members.
16. Limitation of Liability
a) All members of the Association shall be jointly and severally responsible for the financial liabilities of the Association.
b) All surplus income or profits are to be reinvested in the Association. No surpluses or assets will be distributed to members or third parties.
17.Dissolution If the Committee decides that there is no further need for this Association, or insufficient people can be found to take Committee responsibilities, then an Extraordinary Meeting shall be held to agree that the Association may be dissolved. Any outstanding unrestricted funds, equipment or other materials may be given to other associations or groups in South Fulham, which seek to promote similar objectives. Those present at the Extraordinary Meeting will decide which organisation(s) this will be with a simple majority vote.
18.Declaration The Traffic Camera Consulting Group, by its initial Committee Members, hereby adopts and accepts this constitution as a statement of its objectives, and as a current operating guide regulating the actions of Members.